Hiring Paperwork Support
Training & Resources are at the bottom of this page.
Manually Update: Update what paperwork someone has submitted (most used when someone submits paperwork and/or IDs outside of using the system)
Automated Paperwork Options: Send one of the following links to them (copy & paste in a text or email)
OPTION 1 Re-Share Portal Link: Hiring Paperwork Portal
- Once an applicant's information has been submitted in the Hiring Page, they should have received the onboarding email (Subject Line- Re: Start Details with Assett, Email Code- #OS 1. Onboarding Email)
- The link to Hiring Paperwork Portal is in that onboarding email they received.
- Your location email should have received a copy of the onboarding email too. You can forward that email to them or copy & paste to resend.
OPTION 2 Standard: Link to Complete All Paperwork
(This is ALL of the paperwork. use this link in most cases)
OPTION 3 No Direct Deposit: Link to All Paperwork EXCEPT Direct Deposit
(This is for applicants who are not ready with their Direct Deposit Info)
*Stand-Alone Direct Deposit Form: Direct Deposit Form
(RARE) OPTION 4 No Photo Release: Link to All Paperwork EXCEPT Photo Release
(This is for applicants who do not want to sign the photo release, but they're ready to complete everything else)
FYI a Photo Release form allows us to take company photos without having to get everyone's written consent every time
(VERY RARE) OPTION 5 No Photo Release OR Direct Deposit: Link to All Paperwork EXCLUDING Photo Release & Direct Deposit
(Like option 3, but also excludes direct deposit)
*Stand-Alone Direct Deposit Form: Direct Deposit Form
Manual Paperwork Options: Use Download Links to Print or Share
OPTION 1 Print and Give: ACS Hiring Docs - NC
(Typically this is handed to them at your office and completed onsite)
OPTION 2 Send Download Link so they can print on their own: ACS Hiring Docs - NC
(ONLY if they can print on their own. You MUST receive their paperwork or scanned copies of it)
OPTION 3: Use Individual Links to Documents
- W-4
- NC-4
ID Verification Options:
By law, we are required to physically review their selected IDs in-person and to complete our portion of the I-9 (Page 2) within 3 days of their hire date. These options below are for storage (not required by law). Storage must be secured from threats of private information leak.
If you have any questions about which IDs are eligible for review, and how many IDs are required for review, go to this link: USCIS Approved Documents List
OPTION 1 Give them this link to upload on their own: ID Upload Page
(They should already have this link from their Hiring Paperwork Portal Page)
OPTION 2 Ask them to send them to you via photo or scan
(Once stored in a secure location, delete photos/scans from phone and/or email)